Instrumental Music Parents Club
September 30, 2014
Annette Burke, Christopher Norris, Cathy Voyack, Nancy Matthews, Mike McDevitt, Chanell McDevitt, Annette DeRosa, Patti Wixted, Christine Holmbeck, Claire McBride, Lauren Fox, Gwen Mlanek, Damon Harley, Gretchen Morris, Christopher Morris, Laura Aberant.
Call to Order, Introductions, and Orientaton
The meeting was called to order at 7:35 P.M. by N. Matthews, who asked for attendees to introduce themselves, including their current function in the organization. N. Matthews and C. Voyack are co-chairs for the band, A. DeRosa is chair for the orchestra, Aimee Haydinger is treasurer, Robin Crowl heads up membership, G. Morris is the raffle basket chair, and M. and C. McDevitt serve as secretary.
N. Matthews then provided a brief overview of the history and purpose of the IMPC. She noted the following:
Ms. Burke reported that a small orchestra ensemble will be playing at the Moorestown Education Foundation golf outing. She stated that she already has plans to take senior orchestra members to the Kimmel Center in January, and noted that information regarding auditions for the All-South Jersey Band and Orchestra would be available soon (auditions in December).
Mr. Norris expressed his appreciation for the activities of the IMPC. He noted that, in addition to the Pep Band playing at the football games, the band would be playing at the elementary school Halloween parades in October, and at the holiday parade in December. He stated that the Western Burlington County Honors Band event would not be at Moorestown this year.
There was brief discussion regarding PARCC testing that will occur in the Spring, and the challenges to the teaching schedule that it will present.
Thanks was given to A. DeRosa for creation of a web page for the IMPC. It was noted that the web page is not actually hosted on MTPS.com, but through an outside organization, which provides greater flexibility in posting information to the web site, and amending it as necessary. A. DeRosa explained that the web page includes the Pep band schedule, the concert schedules, contact information for the IMPC, meeting dates, minutes, the membership form, and the pretzels/water sign-up.
Minutes of the April 24, 2014 meeting were approved with no changes.
N. Matthews stated that A. Haydinger is not available on Tuesday evenings, so N. Matthews presented the treasurer’s report. She explained that the bank statement balance as of 9/4/14 was $3,235, and that membership deposits as of 9/30/14 was $2,120 (totaling $5,355), less payment for the band luncheon of $289, resulting in an ending cash balance of $5,066 as of 9/30/14.
N. Matthews noted that the total raised in membership dues for the 2013-2014 school year was $880, so the change in the membership structure had proven successful. She briefly explained that R. Crowl suggested the change in the membership dues based on her experience in another school district, and A. Burke’s knowledge of potential untapped resources.
N. Matthews explained that expenses last year totaled $3,600, including some band equipment. The majority of the money had been raised through the raffle baskets during the concerts, so the IMPC wanted to repeat that fundraising endeavor. The IMPC had, for about 10 years, held a “Cafe Night,” but decided to forego that event last year, and held a breakfast instead. The breakfast was less labor intensive for the music teachers, than Cafe Night, but also raised substantially less money. In addition, some parents asked that the Cafe Night concept -- which provides an opportunity for students to perform outside of the usual concerts -- be revisited.
There was general discussion of various options to provide both a performance and fundraising option, including: performing at additional venues, such as the Evergreens, either for a fee or a donation process; a music competition, with an entry fee for those interested in performing, as well as an entrance fee for spectators; and, multiple small venue/small ensemble performances with either a fee or donation. There was also discussion of returning to Cafe Night (which included having many solo and small group performances, desserts and beverages, and one or more raffles), but having seniors in charge of auditions, selections, and management of the performances, rather than the music teachers.
It was agreed that the music competition raises security issues if it ends up being popular, while having seniors responsible for managing Cafe Night could be difficult, both time-wise, and in terms of authority. N. Matthews asked whether the focus should be on fundraising, for which there are many options, or on having an additional performance option for those students who wish to perform. A. Burke noted that those most likely to perform during Cafe Night often already perform outside of the typical school events, and thus, do not really need an event such as Cafe Night for that purpose. There was general agreement that another musical event was probably not necessary for purposes of fundraising, as such.
C.Voyack stated that she was willing to sponsor a small ensemble performance in her home as a ticketed event (with a limited number of tickets), to see how it works out.
There was also a suggestion of having a small ensemble playing in the lobby of the school as a prelude to the concert, with donation buckets available.
It was agreed that there will be another meeting in November, date to be determined. The meeting ended at 8:45 P.M.
[There was no formal meeting in November. An informal meeting was held after the Holiday Parade in December, but no minutes were taken.]