Instrumental Music Parents Club
October 16, 2013
Christopher Norris, Cathy Voyack, Nancy Matthews, Angela Johnson, Aimee Haydinger, Lauren Fox, Mike McDevitt, Chanell McDevitt (and many others).
Call to Order
The meeting was called to order at 7:35 P.M.
Minutes of the April 16, 2013 meeting were approved with no changes.
C. Norris reported that the Steinway had received thorough maintenance (including tuning) through Jacobs Music, paid for via funds for the piano remaining in the Moorestown Education Association accounts (it had been agreed following the purchase of the piano that funds raised by the IMPC and MEA in excess of the purchase price of the piano would be used for its maintenance).
C. Norris received a grant from MoorArts to pay for a speaker, Christine Bass (from Temple University) to provide a vocal workshop for non-singers (primarily for band members and those taking AP Music Theory).
C. Norris thanked the IMPC for funding a luncheon for the Pep Band during pre-season, and pretzels and water at football games. He noted that October 18th would be Senior Recognition Night during halftime at the football game.
It was agreed that the primary focus of this meeting is discussion of fundraising. The discussion had begun at an informal meeting of the IMPC officers in August to consider whether and how to revise both expenses and fundraising for the IMPC, largely because Cafe Night (the IMPC’s largest fundraiser), is very labor intensive for all involved, including the music instructors.
There was brief discussion of the treasurer’s report for the period of August 2012 through August 2013. A. Johnson noted that the starting balance in 2012 was $7402.14, but that expenses of about $2290 for the 2011-2012 school year were outstanding at that time. She further explained that expenses of approximately $6159 were incurred and paid during the 2012-2013 school year, and revenue raised totaling about $4860, resulting in a starting balance for August 2013 of about $3817. A. Johnson stated that the IMPC spent $250 for the lunch for the band in August 2013, and it was acknowledged that the IMPC had promised another $700 to C. Norris for the band.
A. Haydinger said that she had received 20 membership requests/payments to date.
The IMPC officers previously discussed reducing expenditures, and then discussed various propositions with C. Norris and A. Burke. N. Matthews presented a proposed budget based on the various discussions. She suggested expenses of $3920, which includes a reduction in the amount provided for the four scholarships (from $400 to $250/scholarship), and no contribution from the IMPC to the Orchestra during the 2013-2014 school year. The proposed budget projected revenue of about $4100, based on certain assumptions regarding fundraising alternatives, but it was acknowledged that the actual fundraising activity is not yet set. Fundraising includes membership dues, which were increased from $10 to $15/family for the 2013-2014 year. In addition, proposed activities included:
Discussion of fundraising ideas
There was some concern about moving away from Cafe Night, but general agreement that it is reasonable to find alternatives, and possibly holding Cafe Night every other year or every few years. It was also confirmed that Moorestown is not hosting the Western Burlington County Honors Band (Rancocas Valley Regional High School is hosting).
It was suggested that IMPC sell snacks (pretzels/beverage) following the evening Pep Rally for Homecoming on November 1. Lizanne Russo stated she would check on whether the IMPC could get approval for that. C. Voyack stated she would check whether the IMPC could offer baked goods at the Homecoming game (the Football Parents Club typically run the concession stand during football events). Amy Haydinger said she would check into whether a periodic sale of Smoothie King during 12th period would be possible. In addition, it was suggested that baked goods and/or inexpensive logo items (i.e., keychains) be offered for sale during the car wash. It was further suggested that we may want to find events on which to piggy-back for sales of refreshments and/or hoagies.
N. Matthews stated she would try to find a date for the Jazz Breakfast, and that the IMPC would try to firm up the details at the November meeting, but that the expectation is that the event will be held in the high school cafeteria, and kept relatively inexpensive and easy to manage: egg casseroles, pancakes, coffee, juice. Mr. Norris suggested a single jazz ensemble and several students playing piano pieces. All agreed marketing would be key.
Additional Band Events
A. Haydinger stated she would be responsible for getting pretzels and water for the band at the October 18th football game.
A. Haydinger and C. Voyack agreed to provide the pretzels and hot chocolate for the band at the Homecoming game.
It was noted that there will be a bagel breakfast for the band at the Holiday Parade in December. Volunteers for that can be determined at the November meeting.
The next meeting will be held at 7:30 on November 12th.
The meeting adjourned at 8:40 P.M.