Instrumental Music Parents Club
November 9, 2015
Annette Burke, Christopher Norris, Annette DeRosa, Gretchen Morris, Anne Kohart, Dan Pizzi, Mike McDevitt, Chanell McDevitt, Frances Duffy Warren, Allison Marchant, Christine Holmbeck, Sarah Kirn, Edward Kirn, Stephanie Towey.
Call to Order
The meeting was called to order at 7:35 P.M. by G. Morris.
Ms. Burke reported that she plans to take seniors from the orchestra to the Kimmel Center on November 20. She stated that the costs of the tickets and transportation were covered, so she was not requesting the IMPC to subsidize any expenses. She reported that she was aware of 20 orchestra students intending to try out for All South Jersey Orchestra, and Mr. Norris reported he knew of 8 band students interested in trying out for All South Jersey Band. Mr. Norris explained that students register for auditions electronically, but that teachers are notified, and sign-off on the applicants.
Mr. Norris stated that the Halloween parades and Homecoming had turned out well. He noted it was a couple of busy days for the Pep Band, because the parades at the elementaries were followed by a Pep Rally at the high school on Friday, and the high school and junior high bands practiced together on Saturday morning before the Homecoming game. He expressed appreciation for the lunch on Saturday. It was noted that G. Morris and J. Minarcik brought in 32 pizzas, a couple of tins of cookies, and water bottles for the lunch, and had help with set-up from the upperclassmen. Mr. Norris commented that leadership among the upperclassmen has been particularly good this year.
Mr. Norris noted that there is an additional football game scheduled with Northern Burlington County Regional High School on 11/12/15, although it is still subject to change because of several potential conflicts. He stated that it is not listed on Sign-Up Genius because the date for the game had not been determined until more recently, so we are still in need of volunteers for the pretzels and water for the Pep band for that game.
Mr. Norris reminded the group that the Holiday Parade is scheduled for December 5th, and that a bagel breakfast is planned for the band, in advance of the parade. A. Kohart stated that she has helped with the set-up of the breakfast several times, and volunteered to do it again.
Mr. Norris stated that Moorestown may be hosting the Western Burlington County Honors Band. He explained that Cinnaminson High School was originally supposed to host it, but was no longer able to do so. Mr. Norris said he expected the event would be in mid-April, with practices running from 4 to 8 P.M., but that he is trying to firm up details with both the high school and the middle school with respect to when and where to hold the event. He noted that, in the past, the IMPC has used the Western Burlington County Honors Band to raise funds by offering one or more evening meals to the participants.
A. Kohart provided an overview of the IMPC’s financial status. She reported that as of today, Cash and Bank Accounts totalled $7,166.25. She stated that revenues of $2,106 had been collected, almost all in membership fees, while $100 had been paid out for the gaming licensing. It was noted that the IMPC has not received the bill from Wing King for the pizzas provided for the Pep Band Homecoming practice (purchased through the MHS Cafeteria at a discount).
Fundraising and the Winter Concert
A. DeRosa reported that she had obtained the State Gaming License, and submitted a request for a municipal license from Moorestown township for two raffles in December, one for the basket raffle, and one for a 50-50 raffle. She stated that she expected to have all of the required licenses by the date of the concert, and reminded everyone that the licenses must be on display during the raffles. A. DeRosa donated the $20 fee for the required background check for the state license.
D. Pizzi reminded members that the two baskets have themes: one is a wine basket, and the other is a Taste of Moorestown, which is a basket of gift cards from Moorestown businesses. It was noted that the donations for the wine basket were plentiful, but that the IMPC should add more information on its website regarding the baskets, and the link to Sign-Up Genius, in an effort to encourage more gift card donations.
It was agreed that Ms. Burke would send out notices to the orchestra parents, and J. Minarcik would send out notices to the band parents regarding donations of refreshments (using Sign-Up Genius). After some discussion, it was assumed that the IMPC would need refreshments for approximately 400-500 people for the winter concert.
Mr. Norris discussed maintenance that has been performed on the grand piano in recent years, most of which has been performed by Jacobs Music. He noted that maintenance is partially paid from the music budget, but that the Moorestown Education Fund had established a line item of $5,000 for upkeep on the piano. He explained that the MEF monies had been depleted at this point in time. In the meantime, the music program is waiting to have the new sound system installed, and Mr. Norris said the thought installation may occur over Thanksgiving. He said they are still waiting for MoorArts to approve their contribution to the costs of the sound system. It was acknowledged that all of the chairs and stands requested for the music rooms in the budget had arrived, and almost all of the racks had been put together. It was also acknowledged that the HVAC remains a problem.
There was further discussion of fundraising options, including the possibility of a parent social (Ed Kirn may look at pricing at the Field Club), and wider advertisement of concerts, in particular among some of the senior citizen living facilities, and local churches. However, it was determined that no decisions would be made until the next meeting.
It was agreed that there will be another meeting in January or February, date to be determined. The meeting ended at 8:40 P.M.