Instrumental Music Parents Club
November 12, 2013
Christopher Norris, Annette Burke, Cathy Voyack, Nancy Matthews, Angela Johnson, Aimee Haydinger, Mike McDevitt, Chanell McDevitt, Lizanne Russo (and others).
Call to Order
The meeting was called to order at 7:35 P.M.
Minutes of the October 16, 2013 meeting were approved with no changes.
A. Burke reported that she purchased 2 instrumental racks to accommodate instruments that had not fit into the current racks/cubbies. She indicated she is extremely pleased with the new racks.
A. Burke stated that several orchestra students played for the Moorestown Education Foundation (MEF) Golf Banquet, and said that the banquet raised about $62,000. It was noted that the MEF does not typically provide funds for the music program (orchestra and band), but set up the piano maintenance fund 8 years ago, and should be kept in mind as a source for funds going forward.
A. Burke reported that about 20 students have indicated an interest in trying out for All South Jersey Orchestra.
A. Burke stated that she will be taking seniors of the orchestra to the Kimmel Center on January 17th. She explained that she had already run into difficulty trying to find a block of 100 tickets at the Kimmel events, and found it much easier trying to get tickets for a smaller group, in addition to it being far less expensive.
C. Norris stated that members of the band had a performance on Veteran’s Day, and that the Pep Band will be performing during the football play-offs. He also stated that the Pep Band had a lot of 7th and 8th grade attendees at the Homecoming Game.
C. Norris explained that $250 had been used to purchase percussion instruments and supplies.
C. Norris reported that 10 band members intended to audition for All South Jersey on December 14th.
C. Norris reminded attendees that the band will be playing at the Holiday Parade on December 7th, and that there would be a bagel breakfast for the band members. It was suggested that Anne Carhardt be asked to assist A. Johnson with the bagel breakfast.
IMPC members asked the music instructors to explain a bit about the instrumental enrollment. It was explained that the small jazz ensemble classes had been cancelled because there were too few people to hold them. It was noted that the orchestra program is maintaining its numbers (current enrollment is at 90 students), but band numbers are down. There was speculation that several events were having an adverse impact: Super Storm Sandy prevented 8th graders (the current freshman class) from experiencing a performance with the Pep Band at a football game in 2012; increasing graduation requirements are making it more difficult for students to fit whole years of music into their schedules; students are finding the pace of the music requirements at the high school level more challenging than expected, particularly as the students in the last couple of years are often products of the 8-day cycle at the UES and one fewer music teachers. It is the consensus of the Music Department that the UES needs more support in music instruction, but this is a district and budgetary issue, where the IMPC is unlikely to have much impact. It was suggested that the IMPC support the concept of semester-length jazz ensembles to help alleviate some issues with music electives at the high school. Both music instructors noted that someone who wants to major in music in college typically needs to have multiple music classes over multiple years in high school to be considered, which is nearly impossible.
Concerts and Fundraising
The pretzels and water sold at the pep rally raised $50. The problem with the pretzels and water at this venue is that the kids can take in the water, but not food, limiting the number of people willing to purchase the pretzels. In addition, many of the kids did not have money with them.
Membership stands at about 42 ($640 total), which is about par with last year.
Emails will be going out requesting donations and volunteers for the post-concert refreshments. C. Voyack volunteered to coordinate the volunteers. N. Matthews agreed to work on the raffle basket(s). She said she may pursue a donations route, because she knew at least one person who had indicated a willingness to donate towards a raffle. It was agreed there would be water sales and raffle tickets for sale at the door, thus:
water (16 oz) → $1
raffle tickets → 1 for $5; 3 for $10; 8 for $20
The McDevitts agreed to sell at the door. After some discussion, it was agreed that membership forms (at $15/family) would be available as well.
It was agreed that N. Matthews would remind people about the raffle during breaks between performances. It was also agreed that the tickets would be drawn at the end of the concert, before people broke for the refreshments. Also, there would be an announcement about the breakfast in February during the winter concert, probably before the final musical piece.
The date for the breakfast is February 8th. It was noted that we must pay for 1 or 2 cafeteria workers, and that the IMPC would have access to the ovens. It was suggested that the fare be kept relatively simple: egg casseroles, pancakes, fresh fruit, coffee, juice. Decorations would be minimal.
After some discussion, it was agreed there would be no live performances at the breakfast; instead pre-recorded background music would be used.
A. Johnson will take care of ticket sales for the breakfast.
It was agreed that the IMPC officers would meet in December on a date to be determined, to refine details regarding the winter concert and the breakfast. It was agreed that there would be a meeting in February to debrief after the breakfast, and to make plans for the Pops concert that will be held in March. The date is not yet determined.
The meeting adjourned at 8:50 P.M.