Instrumental Music Parents Club
January 25, 2018
MHS at 7:30
Annette Burke, Christopher Norris, Jen Minarcik, Regina Hartshorne, Sarah Kirn, Susan Sadler, Angie Bernstein, Masako Heffernan, Christine Holmbeck. Caroline Joyce, Chanell McDevitt, Michael McDevitt
Call to Order/Minutes of October 16, 2017
The meeting was called to order at shortly after 7:30 P.M., and the minutes of October 16, 2017 were accepted without change.
C. Joyce reported that the current balance in the IMPC bank account is $8,796.78, which includes deposits of $3,630 in membership fees, and $780 for the raffle baskets for the Winter concert. She stated that this amount is after the costs for the Orchestra Seniors’ bus transportation to the Kimmel Center (in February), and the costs agreed to by IMPC officers for several band members to attend the Rowan Jazz Festival (in February), as checks for these events have already been written.
Band and Orchestra Directors’ Reports
C. Norris discussed the recent and upcoming events for the band, including: the Homecoming performance, which included participants of the 7th and 8th grade band; and, the Holiday Parade in December.
He noted that the Western Burlington County Honors Band (WBCHB) is practicing and performing at Rancocas Valley Regional High School this year, at the end of January/early February, and that he will be sending out reminders about that shortly, particularly because transportation to and from the WBCHB practices and performances is not provided by the school. He stated that Keith Hobson, from the University of the Arts, is the conductor this year for the high school division, and the he (C. Norris) will be conductor for the junior high students -- his first time. C. Norris stated that students are looking forward to attending the Rowan Jazz Festival, where they will receive critiques immediately following performance.
C. Norris said that the school district purchased a new set of timpani, and a whole new set of drums (which were 18 years old), and that they were all very happy about the new instruments; however, the existing covers for the timpani do not fit properly, and he may make a request from the IMPC for new covers. He noted that he also still had not purchased the humidifier, but would do so soon.
A. Burke thanked the IMPC for help with the costs of the harp cart. She said that the audition weekend for All South Jersey (band and orchestra) was December 9th, the same weekend it snowed, but that student participation was still high.* She noted that All State auditions are coming up in March. A. Burke noted that the Kimmel Center trip for the seniors is coming up in February, as is a visit from the 6th graders, who will have the opportunity to visit the high school orchestra class, and talk/hang-out with some seniors.
Receptions and fundraising for upcoming concerts
J. Minarcik discussed the upcoming concerts and volunteer needs. The Spring concerts are scheduled for March 15th (orchestra), and March 22nd (band). The 8th graders typically join the high school for one or two pieces at these concerts, so there are usually about 120 students. Notices for food/drink donations and set-up/tear-down volunteers will be going out in February via Sign-Up Genius. Gift baskets will again be raffled at the Spring concerts -- the themes will likely be similar to the baskets during the Winter concert. It was noted that there typically is no fundraising during the Pops concerts (the final concerts of the school year), because of other activities going on during those concerts (e.g., award of plaques).
Other fundraising options
M. Heffernan stated that she has been researching some fundraising options, particularly restaurant-related, and noted that Panera seems to have a good model, with many currently available dates. Chick-fil-a was also raised as a possible vendor, although it was noted that the company limits how many times a year a store can sponsor a group. After much discussion, the group decided to target late March or early April -- after the likelihood of snow is much diminished -- as a possible date for a restaurant fundraiser, hopefully to be announced during the March concerts, with a coupon inserted into the concert programs. (Sarah Kirn offered quick turnaround on printing.)
It was agreed that more specific discussions regarding scholarships and plaques would occur in April. However, A. Burke indicated that she would like to offer three scholarships this year.
There was brief discussion about purchasing a banner for the Pep Band, and it was noted that McCormick’s (www.mccormicksnet.com) is usually the go-to company for this.
There was discussion again about Pep Band shirts, with C. Norris stating that all are required to be returned by students, and that the school will send the shirts to Forrest Cleaners over the summer, for redistribution next Fall to the next class of band members. R. Hartshorne stated that she would assist C. Norris coordinating the various apparel issues.
C. Norris and A. Burke stated that they would each send C. Joyce the list of seniors in April for purposes of ordering plaques, which typically are obtained through Town Line Trophies (www.townlinetrophies.com).
The next meeting is scheduled for Wednesday, April 25th, at 7:30 at MHS.
*Results are currently posted on the South Jersey Band & Orchestra Director’s website -- http://www.sjboda.org/uploads/1/9/6/2/19621029/dec_2017_audition_results.pdf.