Instrumental Music Parents Club
April 24, 2014
Christopher Norris, Annette Burke, Matt Hyser, Cathy Voyack, Nancy Matthews, Angela Johnson, Aimee Haydinger, Mike McDevitt, Chanell McDevitt, Lauren Fox, Annette DeRosa, Robin Crowl (and others).
Call to Order
The meeting was called to order at 7:35 P.M.
Minutes of the November 12, 2013 meeting were approved with no changes.
A. Burke reported that 20 students tried out for South Jersey Orchestra, with 16 being selected for it. In addition, she reported that 1 student was selected for the New Jersey All-State Orchestra. A. Burke stated that she took seniors of the orchestra to the Kimmel Center on January 17th.
C. Norris stated that 4 students were selected to the New Jersey All-State Band, and that 22 were selected to participate in the Western Burlington County Honors Band, which celebrated its 20th anniversary this year.
Both instructors noted that the Pops Concerts were in March (March 13th for band, and March 27th for orchestra). The instructors also reminded the IMPC that the Spring Concerts would be in May, with the band performing on May 8th, and the orchestra on May 15th.
C. Norris stated that band members would be participating in the Music in the Parks program, which would include a trip to Dorney Park. In addition, select band members were asked to paly at the annual Moorestown Memorial Day Service.
C. Norris expressed his gratitude to M. Hyser, A. Burke as well as Ms. Markowski for helping with classes while C. Norris was on sick leave.
There was discussion about the impending district budget talks. The general consensus was that the instrumental music programs were unlikely to experience an adverse impact in the coming school year.
A. Johnson reported that the ending fund balance (as of 4/24/14) for the IMPC is $6070.90. She noted that there is still an amount owed to the band of $102 for expenses incurred in SY2012-13, but also an expected deposit of $265 from basket raffle #3.
There was discussion of the remaining expenses for SY2013-14, and the amount of reserve the IMPC would like to maintain. It was noted that money raised during a school year typically pays for food/beverages and related expenses, as well as plaques and awards for the school year in which the funds are raised (although the earliest expenses are usually incurred prior to current year fundraising). Further, funds held in reserve from one school year to the next typically pay for band and orchestra “extras” in the following school year.
Potential expenses remaining in the current school year include: $650 for senior plaques (band and orchestra combined); $70 for cakes congratulating the seniors following the May concerts ($35 x 2).
In addition, the IMPC has provided scholarships for two seniors in the band and two seniors in the orchestra for several years, with the amount varying somewhat over the years. It was noted that the amount per scholarship had been $350 in SY2011-12, and was $400 in SY2012-13.
C. Norris indicated he would like to provide some money to students who receive special instrumentalist awards, noting that he usually obtains the money through the Student Activities fund, but did not anticipate being able to do so this year. The IMPC agreed to provide the money (totaling $200).
A. Burke indicated she did not have any fund requests of the IMPC at this time. She stated she requested furniture through the school, and it was agreed that such items were appropriate school expenditures (as would be the case for science equipment, for example).
It was agreed that the IMPC would like to carry approximately $3,500 to the next school year. Based on the remaining outstanding expenses, and requests made by the instructors, it was agreed that the scholarship level would be held at $400 per student ($400 x 4).
There was extensive discussion regarding fundraising for SY2014-15. It was suggested that membership costs should be tiered, allowing for a basic membership level, and up to three additional sponsorship levels that would be acknowledged in the programs for each of the concerts, unless someone specified they remain anonymous. The naming of the tiers was not determined, but there was general agreement that the tiers would be in ranges, essentially as: $15; $16 to $49; $50 to $99; and greater than $100. It was agreed that membership forms would be distributed prior, or as close, to the beginning of the school year as possible (for instance, prior to the start of the school year in the case of the band, which begins practice more than a week before school starts).
It was also agreed that Annette DeRosa would create a web page for the IMPC and seek to have a link to it from the Moorestown High School web page. Among other things, the membership information and form would reside on the new web page, for download throughout the school year.
It was agreed to continue with the raffle baskets, as they were considered relatively successful, particularly for the Winter Concerts. It was noted that there is no intent to sell raffle baskets during the May concerts because of the length of the concerts and other activities involved. Gretchen Morris volunteered to take over as chair for the raffle baskets.
It was generally agreed that the Pancake Breakfast was less successful than hoped relative to the effort required. There was a suggestion to return to a “Cafe Night” type of event, but there was no agreement as to whether the event would be the same as in years past, because Cafe Night as it was structured required significant work on the part of the teachers. It was agreed that discussion of this type of event would be taken up again in September.
The IMPC had discussed, but not pursued, a car wash as a fundraiser during SY2013-14. It was agreed that this is an idea to keep on the list for SY2014-15, with the suggestion that it be done in the Fall.
The IMPC thanked A. Johnson for her hard work in various leadership roles over the past four years, including the most recent as Treasurer. C. Voyack and N. Matthews both agreed to continue to be co-Chairs for the band. In addition, positions were filled as follows:
Orchestra Chair: Annette DeRosa
Treasurer: Aimee Haydinger
Membership Chair: Robin Crowl
Raffle Basket Chair: Gretchen Morris
It was agreed that the IMPC would formally meet in September.
The meeting adjourned around 9:00 P.M.