Instrumental Music Parents Club
October 9, 2012 at 7:30 P.M.
Annette Burke, Chris Norris, Cathy Voyack, Nancy Matthews, Angela Johnson, Mike McDevitt, Chanell McDevitt, TJ Henneke, Wayne Hileman, Gail Stewart, Laurie Catino, Lizanne Lorusso, Renee Hudson (and others)
Call to Order
The meeting was called to order at 7:30 by the co-presidents. Introductions followed. The co-presidents briefly explained the mission of the Instrumental Music Parents Club (IMPC): raise money to pay for some items not covered in the school budget, scholarships, plaques, provide refreshments at various events, etc.
Minutes of the May 14, 2012 meeting were approved with no changes.
Annette Burke reported:
Chris Norris reported:
A. Johnson reported that IMPC has a current balance of $6,735.24. She noted that $2,750 was already committed but not yet spent, as follows:
A. Johnson reported that expenses incurred for SY12-13 to date total $317, as follows:
Volunteers were requested for Pep Band Snacks for 3 remaining games. IMPC pays for snacks and beverages; parents order them, pick them up and deliver them on site. C. Norris said he would try to obtain the golf cart to help with delivery at the school.
Moorestown Holiday Parade
Volunteers were requested to help with the Moorestown Holiday Parade scheduled for December 1, 2012. Laurie Catino volunteered.
Western Burlington County Honors Band
The Western Burlington County Honors Band fundraiser was discussed. C. Norris explained that he will send out a menu in advance to all of the participating schools to obtain an approximate head count for hoagies and pizza (150 students usually attend). In past, payment has been collected at time of dinner, but C. Norris said he would ask if band directors would be willing to collect money in advance. Generally, hoagies are limited to cheese, turkey and ham, and pizza can be limited to cheese (no toppings). C. Voyack will check with Jersey Mike’s about participating in the fundraiser. It was determined more specific planning could wait until December.
It was also suggested that IMPC host a snack bar during intermission on the night of the concert, and possibly during the practices as well. T.J. Henneke said he would look into this more.
The group discussed whether to hold Cafe Night, and if so, when. The co-presidents provided a brief explanation of the event: small ensembles play in a cafe-style setting, while guests have access to desserts and beverages during the performances; guests pay $15 or $20/person at the door; there is also usually a silent auction. Cafe Night typically brings in a large sum of money, but is a lot of work for A. Burke and C. Norris, and takes away from some curricular time. Cafe Night requires multiple committees to get the work done, which includes: decorations, set-up and break-down, development of an ad booklet, coordinating volunteers for desserts and beverages, plus the auction. There was a suggestion that the silent auction be replaced by a raffle.
The group agreed to tentatively schedule Cafe Night for Friday, February 22, 2013.
Aimee Haydinger is the Membership Chair, but C. Voyack and N. Matthews agreed to accept membership payment after the meeting. They noted that A. Haydinger will send out emails to band parents regarding future meetings.
The IMPC agreed to meet on November 27th at 7:30 P.M. At the next meeting, volunteers will be requested to help with post-concert receptions. A. Burke requests volunteers to provide baked goods for the orchestra via email -- C. Voyack will do the same for the band.