Instrumental Music Parents Club
October 16, 2017
MHS at 7:30 P.M.
Annette Burke, Christopher Norris, Jen Minarcik, Masako Heffernen, Jim Demartini, Casey Slanina-Brooks, Jane Daly, Priya Gor, Christine Holmbeck, Susan Sadler, Caroline Joyce, Angie Bernstein, Sarah Kirn, Chanell McDevitt, Mike McDevitt, Alison Marchant, Lucille Shenot, Hae Shin
Call to Order/Minutes of June 8, 2017
The meeting was called to order at 7:30 P.M., and the minutes of June 8, 2017 were accepted without change.
Annette Burke requested $400 for the seniors' field trip to the Kimmel Center, which is scheduled for February 2, 2018, stating that the cost of the bus is $350, but that she assumes she may need to defray the cost of the tickets for at least one student. In addition, she reminded members that she had previously requested help with the purchase of a new harp cart, which she ordered from Atlantic Harp Center over the summer; the cost is $335.
Chris Norris stated that the band has some functions coming up for which refreshments are typically provided, but that purchases of needed equipment and related services have been paid for by the school. He noted that a set of 4 new timpani had been ordered through the school district, including costs of set-up. He also indicated that the school's auditorium had been renovated over the summer, giving him the opportunity to re-commission some discarded racks into stereo component shelves, and expand the options for listening to musical media, including vinyl. He stated he would still like to purchase a humidifier for the small practice room, which he thought would cost about $300, but that he was still looking into it.
Chris Norris reminded the IMPC that junior high band members will join the band during the Homecoming game, so extra water and pretzels will be needed, or possibly hot chocolate. He said he would provide a headcount shortly. He also highlighted the following upcoming events:
Caroline Joyce reported that the licensing issue still hasn't been resolved. After some discussion, there was general agreement that fundraising activities this year were unlikely to result in the need for licenses, and so there is nothing more to pursue on the matter.
Caroline Joyce reported that the IMPC started the school year with $6117. She noted that deposits of $1375 have been made for membership, and that about another $1300 remains to be deposited.
Jen Minarcik reminded members that the Winter Concert, in which all of the instrumental music groups play, is scheduled for December 14th. She noted that it's important for the facility/custodial staff to be informed about the concert date so that they have tables ready for the lobby (for the raffle baskets) and the cafeteria (for the food donations), as this helps greatly in speeding the set-up process.
She stated that she has the Sign-Up Genius account established, and will be sending out requests for volunteers sometime starting in November. The Pizzis also have the Sign-Up Genius account set up for the raffle baskets for the concert, and will be seeking donations in November. They decided to continue with the two more popular themes from last year: a wine and spirits basket and a shopping spree basket that would include gift cards or gift certificates from local stores.
The IMPC's new web page and Facebook pages (one a business page, and the other a public group page) have been established, but that a few pieces of information that remain to be posted, such as concert dates. The McDevitts noted that they cannot always readily identify the individuals requesting to join the group page, and that, so far, they have approved all requests. There was some discussion about requests that appear to come from businesses, rather than individuals. It was determined that all would be given permission to join, unless and until any complaints may be received. Three additional policies were discussed, and the following conclusions reached:
It was noted that the Spring and Pops concerts are as follows (all Thursday evenings, with post-concert receptions):
Chris Norris stated that new Band shirts were ordered, and that the school district purchased them. If people want to purchase a band shirt (to keep after graduation), they may do so for half the cost of the shirt (about $20). He stated that jackets have also now been ordered, and that he expected them to be in very shortly, but that embroidery for those who ordered it will still need to be done (through Town Line Trophies).
There was brief discussion about whether to pursue fundraising activities in addition to the raffle baskets to make up for not having the Western Burlington County Honors Band program this year. Several people suggested trying a tie-in with a restaurant. It was noted that there was some history of doing this with Iron Hill Brewery, but that the returns had diminished over time apparently. Jen Minarcik stated she would call a few places, and try to get more information.
The next meeting was tentatively scheduled for January 25, 2018.
The meeting ended at about 8:15 P.M.