Instrumental Music Parents Club Minutes
March 8, 2010
MHS at 7:30 P.M.
Faith Weintraub, Margret Manzi-Maul, Donna Highland, Shari Hyder, Ramciel Quien, T. J. Heeneke, Matt Hyzer, Steve Fink, Joan Kindsfather, Carolyn Kramer, Janet Khanlian, Cathy Voyack, Christopher Norris, Steve Poaletti
The meeting was called to order at 7:35 P.M. by Faith Weintraub. The Agenda was passed out.
The minutes from January 14, 2010 were distributed and were accepted with a couple of changes.
It was reported that we currently had $4,880.63 in the account, but had just received $250.00 in ad money for Cafe Night.
Mr. Norris: The marching band initiative will be on hold until after the budget vote. A survey of students will be administered to determine if there is interest.
There will be a Pops Concert rehearsal on the evening of March 24, 2010.
It would be appreciated if the IMPC could donate $250.00 for the purchase of music for Cafe Night. The date is May 21, 2010. It was voted on and agreed that the money would be allocated to the band and to the orchestra if needed.
Music in the Park was discussed and effort will be made to ensure that the students can go to this event. There was some discussion about providing vans/trucks for the instruments. Transport using the “yellow buses” averages about $350.00 per bus. Mr. Norris will discuss the event with Mr. Seibel.
Four students were going to auditions for All South Jersey Jazz Band.
The West Burlington Honors Band was successful, however, it cost $1,150.00 to transport 25 students.
He emphasized that it is very important to come to the board meetings to support the music program due to the fact that there will be many cuts forthcoming and it is important to have a presence at the meetings.
Funds are needed to repair the drums and other instruments.
The band will be playing at the Memorial Day Observance at Memorial Field as usual.
Senior Plaques: There was discussion regarding the plaques given to the graduating seniors of both the band and orchestra. New state guidelines prohibit funds being used for the awards. Mr. Poaletti offered to have his scouts make and adhere the engraved plates to the wood as a volunteer initiative. The IMPC would underwrite the costs of the plates and the wood. Another option was to have the entire plaque produced by a commercial company at double the expense. The committee voted to take advantage of Mr. Paoletti's kind and generoud offer!
Mr. Jones: No report due to the fact that he was no in school today.
Joan Kindsfather reported that Home and School (Ginny Webber) had stated that there had been a considerable amount of money raised and that some was available for distribution. She determined that the purchase of foul weather gear was inappropriate due to the fact that it would not benefit the whole school.
There was discussion around this issue. It was noted that the band represents MHS at many events including football games, holiday parades, Halloween parades in the elementary schools and Memorial observations, to mention a few. It was decided that a letter should be written to request some funds!
The subject of community sponsorship arose again. There was some brainstorming as to who to approach. TD Bank came up as an option to ask for assistance with foul weather gear.
Cafe Night: Janet Khanlian distributed a packet with the time-line on it, chairs and a copy of the poster made by Becky Gleeson, as well as an email to all parents asking for help with the event.
All documents were discussed.
Silent Auction: 6 donations thus far.
More are needed and everyone was asked to request donations. The goal is to have 10-11 items/baskets.
Suggestions for additional donations included asking Mark Morgan to donate a week at his drama/music camp, weekends at the Shore, etc.
Program book advertisements were discussed, we need to push them hard over the next few weeks. It was noted that some people had not received the email asking for ads that Ms. Rowe sent out on February 22. Joan will ask that it be re-sent.
The poster was reviewed and some changes were made and will be submitted to Becky Gleeson and the poster will be used as the basis for the tickets.
Chairs: Changes/Additions: Joan Kindsfather will identify food and beverage servers as well as volunteers to set up and break down the room.
Coffee/tea: In addition to Maggie Piccolo, Donna Mayer will help with the production as well as get the coffe/tea donations.
Management of Food and Beverage Servers: Faith Weintraub
The email requesting volunteers was reviewed and some changes were made in email addresses.
A Cafe Night Meeting was set up for March 21, 2010, place to be determined. Everyone should bring their committee members.
Margaret will send out an email asking for food donations.
Faith Weintraub asked that nominations for the next board officers be sent to her via email. She stated that she and Joan had served their limit in accordance with the by-laws as co-chairs.