Instrumental Music Parents Club
January 24, 2017
MHS at 7:30 P.M.
Annette Burke, Christopher Norris, Annette DeRosa, Jen Minarcik, Jeremy Minarcik, Dan Pizzi, Anne Kohart, Chanell McDevitt, Mike McDevitt, Ed Kirn, Christine Holmbeck
Call to Order/Minutes of October 4, 2016
The meeting was called to order, and minutes were reviewed and approved.
There was discussion about vacancies that will need to be filled for SY2017/2018, specifically because the children of some of the officers are graduating. A. Burke and C. Norris agreed to reach out to some parents they believe may be interested in volunteering with the IMPC, and agreed that the IMPC should make an announcement at the Pops Concerts encouraging parent engagement.
A. Kohart distributed the Treasurer’s report as of 1/24/17, showing the following:
A. Kohart said that Matt Eng had not cashed his scholarship check, which has a 6 month validity. She noted it will be up to the bank whether they will honor the check 6 months after its date. C. Norris said he would reach out to Matt Eng regarding the check.
The band concert is scheduled for March 16, and the orchestra concert for March 23, both Thursday evenings. After some discussion about the merits of doing both a basket raffle and a 50/50 raffle, it was agreed to have a single basket to raffle at each concert. Dan Pizzi suggested that one basket would be gift cards, as this seems to be well-received, and one would be a beer themed basket, for which he already had a willing donor. He said Laura Pizzi would employ Sign-Up Genius to solicit additional donations for the baskets.
It was agreed that solicitations for donations for the reception after the concert would occur through Sign-Up Genius as well. Planning should be for about 93 students at each concert, keeping in mind that some 8th grade band and orchestra members also participate in the Pops Concerts, and will have families in attendance.
Western Burlington County Honors Band (WBCHB)
The WBCHB will hold its practices and concert at Moorestown again this year, as follows:
Jen Minarcik said she would create a Sign-Up Genius page to request volunteers to help out with each of the four evenings and water donations, but probably would wait to send out the solicitation until after the Pops Concerts.
A. Burke reminded the group that the seniors’ trip to the Kimme Center would be February 3rd, and thanked the IMPC for help with the expense of the bus.
Pep Band Shirts -- C. Norris asked if the IMPC could subsidize the cost of shirts for the Pep Band, explaining that in recent years he has been replenishing the stock via the band budget, but that he has been told he cannot allocate any money from the band budget for the shirts this coming year. It was suggested that students should buy the shirts, which are now selling wholesale for $41 each. C. Norris would like for the price to be lower. He further explained that he has to order the shirts in June, and can only estimate the number he may need for any year.
After discussion, it was agreed that the IMPC would pay for the shirts when ordered (about 3 doz. annually), with the expectation that freshmen will receive these newest shirts, and that all students would be provided the option to buy their shirt when they leave Pep Band at half price when they are seniors, or at full price if the student leaves before his/her senior year. Alternatively, the student can always let the shirt be returned to inventory. It was suggested that seniors should have the opportunity to buy their shirts starting this year.
Pizza Dinner for Orchestra -- A. Burke requested that the IMPC again provide a pizza dinner for the orchestra members playing at the Senior Recognition ceremony. The IMPC agreed.
Instruments -- E. Kirn noted that the University of Delaware is offering large used instruments at discounts to alumni. C. Norris stated that the school district recently purchased some trumpets and smaller percussion instruments, and that the music program has budgeted for new timpany (which cost approximately $10,000), as well as other drums for the Pep Band. In addition, the music program budgets about $3,000 every other year for repairs to the drums. He said they would not know whether the budgeted requests are approved until mid-April, but that it is likely that the music teachers will present a request to the IMPC for some funds for instrument repairs and/or music before the end of the current school year.
HVAC -- both instructors stated that more repairs had occurred with respect to the heating and cooling system, with additional ductwork having been installed as well as additional fans. There was agreement that both the heating and cooling problems appeared to have been resolved.
The next IMPC meeting was set for April 4, 2017 at 7:30 P.M.