Instrumental Music Parents Club
February 8, 2016 at 7:30 P.M.
Annette Burke, Christopher Norris, Jen Minarcik, Annette DeRosa, Gretchen Morris, Anne Kohart, Dan Pizzi, Mike McDevitt, Chanell McDevitt, Edward Kirn, Lauren Fox, Christine Holmbeck, Allison Marchant, Regina Hartshorne
Call to Order
The meeting was called to order at 7:40 P.M. The minutes of the 11/9/15 meeting were reviewed and accepted without change.
A. Burke reported that seniors went to the Kimmel Center in November to attend a Philadelphia Orchestra Concert. She reported that 15 students had made the South Jersey Orchestra, and that five intended to audition in March for All Jersey.
A. Burke explained that she and other district instrumental music staff continue to work on the curriculum for orchestra and band in the UES and WAMS where children continue to express concern about missing classes (and having to make-up work) for small group classes/practices. She noted that a child should not miss the same class more than 4 (UES) to 6 times (WAMS) during any school year, and that WAMS provides students an opportunity to make-up work during the final period of the day, but that is not an option at the UES. A. Burke said that she is bringing 6th grade orchestra students to the high school to see some practices, and to talk with the teenage orchestra members.
A. Burke noted that the Spring orchestra concert, which includes 8th graders from WAMS, is scheduled for March 22nd.
C. Norris reported that Moorestown is hosting the Western Burlington County Honors Band (Cinnaminson had intended to host, but was not able to do so). Practices will be held on April 12, 14, and 19th from about 4-8:30, and the concert is scheduled for April 21, with a reporting time of 6 P.M. C. Norris suggested that this presented an opportunity for a fundraiser by selling dinner during the practices, so long as it is kept simple. He suggested pizza, noting that if the group were to order using NutriServe (the cafeteria), they could procure pizzas from Wing King for $7.25. He noted that NutriServe could also cater the event. He said he expected there to be approximately 140 children attending.
C. Norris reminded the group that the Spring band concert, which includes 8th graders from WAMS, is schedule for March 10th.
The instructors reported that engineers had been in recently to work on the heating issues in the large practice room, and after working on the heat pump, the instructors acknowledged there is some improvement. They said the engineers believe they can improve the situation further, and continue to work on it. In the meantime, the smaller practice room had been overheating, but that situation has also improved.
C. Norris provided an update on the sound system upgrade. He reported that Arsenal Sound installed the server and cabinet, the mixer, conditioner, CD, cassette, DVD/BluRay, amp, laptop (AV), tuner, and also mounted the new speakers, along with the Zune H4 recorder. He noted that clipping was occurring (certain frequencies cut-out), and after several attempts to correct the situation, Sawyer Sound is replacing parts of the speakers. He explained that most of the items built into the new sound system were re-purposed from existing machinery, but that the speakers were new. He further explained that funding for the new sound system and the costs of installation had come from multiple sources (including MoorArts, a donation by the Goldenbergs, and $2,000 from the IMPC).
A. Burke and C. Norris noted that Carole Butler, the interim superintendent for the district (as well as the district curriculum supervisor), invited the jazz band and several small group ensembles to play before the upcoming school board meeting. They said she is very supportive of the instrumental music programs.
It was reported that the raffle baskets at the Winter Concert raised approximately $500, and the 50/50 raffle another $112 (the winner of the 50/50 donated her proceeds). It was suggested that the raffles might have netted a little more had there been an announcement during one or more intermissions that sales were still ongoing in the lobby. It was acknowledged that flyers announcing the concert were sent out to the local churches and seniors facilities, etc., but that there was no way to measure whether they had an impact. Nevertheless, it was agreed that we should continue to broadly publicize the concerts.
It was determined there would be one raffle basket for each of the remaining Spring concerts, and noted that we have not previously had raffle baskets at the final concerts of the year, simply because they are longer concerts, with presentations of plaques to the seniors.
The question arose whether we could try a raffle at the Western Burlington County Honors Band concert. If pursuing a 50/50, we would need to decide fairly soon, so that we can get the license (note, we do not have to go through a township meeting for approval, so there is more flexibility than originally thought). C. Norris said he would speak with other band directors, and see how they felt about it.
It was noted that at the WBCHB concert last year at Rancocas Valley Regional High School, there was a refreshments table, and it was suggested we also might offer refreshments for sale before and during the concert. Maybe water, candy, pretzels, and coffee. (Note, we have many plastic coffee/tea cups available in the large practice room closet.)
Upcoming Concerts and additional funding obligations
We'll use the Sign-up Genius again to get volunteers for refreshments for the Spring Concerts. Assume about 90 high school members, plus an additional 30 eighth graders for the band and orchestra concerts each. It was noted that the Pops Concerts will have about 90 students, and that we traditionally have a sheet cake, so we will need to adjust the volunteer requests accordingly.
The IMPC will be purchasing the plaques for the seniors (usually purchased from Townline Trophies in Delran), and funding scholarships. It was agreed that these would be discussed in more detail at the next meeting.
In addition, the IMPC has agreed to fund dinner (pizza) for the orchestra underclassmen who play for the Awards & Scholarship Night, on June 15th. We should anticipate food for about 40 kids, starting around 4:30 (more or less), so they can eat prior to the ceremony.
It was agreed that the next meeting would be April 27th at 7:30.
The meeting closed at 8:35 P.M.