Instrumental Music Parents Club
February 12, 2013
Annette Burke, Cathy Voyack, Nancy Matthews, Angela Johnson, Mike McDevitt, Chanell McDevitt (and many others); Chris Norris was not able to attend, but was consulted by phone.
Call to Order
The meeting was called to order at 7:35 by the co-presidents.
Minutes of the November 27, 2012 meeting were approved with no changes.
Ms. Burke reported that 17 students who participated in the South Jersey Regional Orchestra played at the official opening of the Virtua Wellness Center. Nine orchestra members plan to compete for All-State. The Winter concert, held in December, was successful. The Pops Concert is scheduled for March 21st. She noted that the band Pops Concert would be on March 14th. Spring concerts will be held in May.
Mr. Norris requested it be noted that the Western Burlington practices and concert in January, and that the fundraiser was profitable (see the Treasurer’s Report).
On behalf of Mr. Norris, the IMPC discussed whether and to what degree to fund costs for the band to go to Hershey Park to perform in May. Mr. Norris requested that the IMPC help pay for transportation by funding the cost of one bus at $1300. (fn1) It was noted that the IMPC has traditionally covered the cost of one bus. There was discussion as to whether the IMPC could provide additional monetary support, but it was ultimately determined to commit to one bus until after revenues and expenses from Cafe Night are tallied, and other anticipated expenses are more clearly known. (fn2) It was noted that the IMPC has a meeting in April (prior to the May band trip) at which further action can be taken to defray some of the costs of the trip, if desirable.
Angela Johnson reported the following expenses had been paid since the November meeting:
She reported that the Western Burlington Honors Band fundraiser resulted in a profit of $444.42
Angela Johnson reported that 60 tickets had been sold thus far, and that traditionally, quite a large number of tickets are sold at the door. She agreed to call the parents of the known performers -- the list should be finalized by February 14th -- and remind them about Cafe Night.
C. Voyack reported that creation of baskets for the raffle is proceeding, and noted that someone is donating the actual baskets. It had been previously agreed to sell raffle tickets at 10 for $5 or 25 for $10. She also reported that the program booklet is being assembled (by Annette DeRosa), but some information is still outstanding, including finalization of the list and order of performers. She reported that about $600 had been raised in advertisements.
Mike McDevitt reported that decorations had been purchased, and TJ Heeneke had arranged for the tables to be picked up and transported from the Seventh Day Adventist Church across to the school at 6:30 P.M.
Nancy Matthews reported that servers and food donations were in progress, and that Mark Morgan had agreed to act as emcee.
Joyce Larkin and Cathy Voyack agreed to help set-up and oversee the reception for the band concert (March 14), and Nancy Matthews and Mike and Chanell McDevitt agreed to set-up and oversee the reception for the orchestra concert. Mr. Norris and Ms. Burke will send emails to parents asking for food and beverage donations.
The next meeting is scheduled for April 16th at 7:30 P.M. Plans regarding scholarships and plaques, and possibly elections of officers will be on the agenda.
fn1 $1,300 less the $400 deposit already paid by the IMPC to hold two busses for the trip. See the Treasurer’s Report.
fn2 IMPC has traditionally purchased plaques for seniors, at least two scholarships (last year totaling $1600), and usually contributes towards the purchase of one or two instruments or other large costs.