Instrumental Music Parents Club
April 4, 2017
MHS at 7:30 P.M.
Chris Norris, Annette Burke, Annette DeRosa, Jeremy Minarcik, Anne Kohart, Dan Pizzi, Mike McDevitt, Chanell McDevitt, John Park, Hae Shin, Christine Holmbeck, Regina Hartshorne, Lucille Shenot, Allison Marchant
Call to Order and Minutes of January 24, 2017
The meeting was called to order at about 7:35 P.M. The IMPC members approved the minutes of January 24, 2017.
There was discussion about the fact that both A. DeRosa and A. Kohart have children who are graduating in 2017, and that neither have additional children in the band or orchestra, so intend to vacate their current posts of Co-President and Treasurer, respectively. The Minarciks, McDevitts, and Pizzis each have a child who will be in the band for SY17/18, but all agreed on the need to find more volunteers who may be interested in serving as officers of the IMPC. R. Hartshorne noted she would have a child in orchestra one more year, but after that, it would only be band. Both A. Burke and A. DeRosa indicated they would try to reach out to individuals they thought might be interested. A. Burke noted that she believes there are some parents with 8th grade students who might be interested in actively participating with the IMPC, although they may not be willing to become Co-President when their children are freshmen.
Several suggestions were made to let people know that the IMPC is actively seeking people interested in working more directly with the booster club: placing information in the concert programs explaining the function of the IMPC; having a power point presentation playing in the lobby on the evenings of the concerts (John Bishop could help with this); and, having a brief presentation at intermission of each concert. There was also a suggestion to include SY17/18 membership forms as inserts to the programs for the Pops concerts.
A. Kohart reported that: the IMPC raised $1010 from the raffle baskets during the Spring concerts; $400 had been paid for the guest lecturer for AP Music Theory; another check had been issued to Matthew Eng to replace an earlier scholarship check; the amount of a previously issued check to another scholarship recipient was returned to the IMPC’s account, because it had not been cashed for more than a year, and attempts to reach the former student had proven unsuccessful. She further reported that the IMPC’s checking balance as of 4/1/17 is $8,016.37, after all then-incurred debts had been paid. It was noted that expenses will be incurred for plaques, scholarships, cakes for the Pops concerts, pizza for the orchestra students playing at Senior Recognition Night, and possibly several other smaller amounts before the end of the year, but that it appears the IMPC will have about $6,000 in its accounts when SY16/17 closes, assuming the money from the upcoming Western Burlington County Honors Band fundraising is about equal to the amount raised at the event last school year.
It was noted that Matt Eng sent a thank you note to the IMPC, which was read at the meeting. He is attending the University of Rochester’s Eastman School of Music.
Western Burlington County Honors Band (WBCHB)
J. Minarcik stated that the response to the sign-up request for the WBCHB had been light so far, so he is still seeking volunteers for some of the time slots, noting that people essentially need to be at the school from 4:45 until 6:45 to help serve. He explained that the kids are served in two shifts. R. Hartshorne volunteered to provide water. A sign-up sheet was passed around the meeting for servers. It was confirmed that pizza, chips and water would be offered on the three practice nights, and pretzels and water would be available for purchase during the concert.
C. Norris noted that Bruce Yorko will be conducting the WBCHB during the concert.
AP Music Theory Lecturer
C. Norris stated that he believed the students had appreciated the guest lecturer for AP Music Theory. He noted that this person, Joel Phillips, is a senior reader for the AP Music Theory test, and was able to provide some insight on that, among other things.
• The orchestra concert is on May 25th. A. DeRosa will bring the sheet cake.
• The band concert is on June 1st. The McDevitts will bring the sheet cake.
• J. Minarcik and A. DeRosa will create lists for other refreshments and post them to Sign-Up Genius.
• A. Kohart will place the order and pick-up the senior plaques again this year (from Town Line Trophies). It was noted that there will be about 16 plaques each for the orchestra and the band.
Remaining obligations for the school year
Because the IMPC has had a successful fundraising season, there was discussion about whether there should be more scholarships, or an increased amount per scholarship this year. Both A. Burke and C. Norris agreed they would prefer to keep the number of scholarships on par with the number they have most typically awarded, that being 2 for orchestra, 2 for band, and 1 for Music Theory. They expressed no opinion on the dollar amount. IMPC members agreed to consider this a little longer.
Senior Recognition -- Orchestra dinner
A. Burke said she expected the non-Senior members of the Honors Orchestra (about 35 students) to play, and that she would like to order enough for each person to have about 2 slices. She stated that the students could serve themselves, so no need for volunteer servers.
Memorial Day/Graduation Day -- Band
C. Norris stated that he would appreciate coverage for water for band members for both the Memorial Day ceremony and those playing at the graduation ceremonies. He stated that the Honors Band (approximately 25 students) will participate in the Memorial Day ceremony, while about 55 band students will play at the graduation ceremony.
The band shirts were collected from all of the students this year. After some discussion, participants at the meeting agreed to hold until the June meeting any decisions about whether and how the IMPC may support the band with respect to its apparel.
Next meeting: June 8, 2017 at 7:30 P.M.